Meeting minutes template — free download
A ready structure with everything people forget: agenda, attendance, decisions, and an action table with an owner and a date. In .docx and PDF, free.
The same template in Word — rename the headings, add columns, put your logo on it.
What the template contains
Meeting header, present and apologies, agenda, discussion and conclusions per item, decisions, an action table with What / Who / By when / Status, and the next meeting.
Two pages to fill in, a third with guidance
The first two pages are the minutes themselves. The third is five rules that make them worth reading — starting with why an action without a name and a date is not an action.
A format you can adapt
Download the PDF and print it. The .docx opens in Word, Google Docs and LibreOffice, so you can shape it around how your meetings actually run.
Slovak, Czech, English and German
Each language is its own file, not an interface translation — for companies that run meetings in more than one language.
What should meeting minutes contain?
Six things at minimum: when and where the meeting took place, who attended, what the agenda was, what came out of each item, what was decided, and which actions resulted — each with an owner and a date. Without that last part minutes are a record, not a tool. Our template has all six sections laid out, so none of them gets forgotten.
Is the template really free?
Yes. The PDF downloads directly with no e-mail required. We send the editable .docx in exchange for an e-mail address so we know who we are sending it to — we use it for the template and an occasional update, and replying to any e-mail unsubscribes you. The template itself costs nothing and is not a trial.
What formats does it come in?
Two. The PDF is three A4 pages, meant for printing and filling in by hand. The .docx is the same document made editable — it opens in Word, Google Docs and LibreOffice, so you can rename headings, add columns to the action table, or put your own logo on it.
When should minutes be written?
During the meeting, not after it. Minutes written the next day are half a reconstruction of what the writer remembers, and that is exactly where disputes about what was agreed come from. When the structure is prepared in advance — which is the whole point of a template — it fills in as you go and afterwards only needs sending.
How are minutes different from a formal protocol?
In ordinary company practice the terms are used interchangeably. A formal protocol with a verbatim record of proceedings makes sense at a shareholders' meeting or in front of a regulator; for a regular team meeting it is unnecessarily heavy and nobody reads it. What a team meeting needs is conclusions and actions, not a transcript.
Can minutes live in a system instead of a document?
Yes, and for recurring meetings it is worth it. In CTM the minutes are part of the meeting itself: you prepare the agenda in advance, tick off attendance, write notes against each item, and the actions that come out become real tasks with an assignee and a deadline — instead of a sentence in a document nobody opens again. Meetings are part of the Starter plan at 25 EUR a month for the whole company.